Prof. Dr. Kanok Wongtrangan Excellent Dissertation Award

The 2013 Prof. Dr. Kanok Wongtrangan Excellent Dissertation Award was given to the work on the topic of “Developing metadata schemas for document management in digital form” by Dr. Nisachon Chanongsr
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9 มี.ค. 2558    Navabhorn Navabhorn

         The 2013 Prof. Dr. Kanok Wongtrangan Excellent Dissertation Award started in the year 2009 from the idea by Prof. Dr. Kamon Wongtrangan who saw that Khon Kaen University is an important source of learning and production of research and development of a body of knowledge. The university is also the backbone of ideas and solving problems of Isan, research on graduate level by students and lecturers of Khon Kaen University has developed in quality and is recognized widely. This research should undergo development into research which has a set research problem or research topic based on a real problem in the area. This will enable the application of the knowledge gained from the research in developing the location on community, society and national level. This supports and creates motivation for students to develop their dissertation into a high quality work on a fundament of research to solve problems and national development. This promotes the choice of one excellent dissertation per year which have the aforementioned characteristics . Prof. Dr. Kamon Wongtrangan supports the award with 100,000 baht per dissertation for a period of 10 years naming the award the Prof. Dr. Kamon Wongtrangan Excellent Dissertation Award.

         The dissertation which is selected for the awards of 2013 is “Development of Metadata schemas for document management in digital form” by Dr. Nisachon Chanongsri, Full time lecturer at the Communications Technology of the Social Technology Department, Suranaree University of Technology. She completed the PhD program of Khon Kaen University in the Communications Education program of the Faculty of Humanities and Social Sciences in the year 2009. Assoc. Prof. Dr. Lampang Manmart, Lecturer at the Information and Communications Management Department of the Faculty of Humanities and Social Sciences Khon Kaen University supervised the dissertation.

           Assoc. Prof. Dr. Lampang Manmart as advisor to the dissertation sadi about the origins of the study: “Local knowledge which is captured in documents is difficult to access because it is spread over different locations in rural areas like in temples and villages. In addition, documents are scripts are not freely usable. Also, these documents get lost and are destroyed by people or nature. The documents lack good care and are damaged and fragile. The language used in recording the knowledge is old language and it uses ancient letters which makes the content difficult to grasp. Understanding the documents requires experts in old language and this research and document preservation projects attempts to collect and record documents which are spread over locations. The original documents are digitized to make use easier but accessing the documents is still a problem for users.

           The creation of a collection of digital documents for dissemination and access makes this work easier. This helps in the preservation of knowledge recorded in the documents forever and it is a method to help preserve the scripts and keep them from damaging due to use. In another way, to add capacity in us of the documents digitalizing is done which require s the development of metadata which is a tool to describe the document according to a standardized framework. Metadata helps in searching, accessing and naming documents which are in digital form. It makes it possible to link paper documents and other documents which are related. It also helps display the documents in the right form and management of resources by displaying data related to the creation, preservation and intellectual property of the documents. However, current metadata standards are not able to meet the needs of a complicated in form and content and digital collections of documents.

           Therefore, to make access and using the knowledge which is recorded in paper documents possible for easy and convenient use and to preserve the original documents, which are cultural heritage, ideas and technology from libraries is used as a process and preservation of the documents. This is done as a method to preserve the national memories and promote the creation of a process of keeping and disseminating documents in structured manners for interested parties to access and use the local knowledge. The concept of metadata is used in managing data in the documents for convenience in searching and using the documents as well as for the management of the digital collection of documents. To use metadata, internationally recognized technology and principles have to be used so that the collection can be used abroad. To benefit the exchange and use of data in ancient documents on national and international scale, this project is set up.”

           “To determine the needs of the metadata framework, it was found that there is only one access point of users which is the name of the document which serves as the name and title of the document. Users have to be familiar with the document and know the content in order to find out the name of the document and what it is related to. To find this out, one needs to know the content. Users are not aware that it is possible to search for documents through its relationship with other documents. Also, it was found that different projects focus on registering to preserve documents as an old material rather than focusing on the access of the content. The access point which users utilize to is limited to the name of the document. Another problem is that the policies in managing the documents in possession of the owners cause documents to get lost and get damaged. They also get sold because there is no importance placed on documents as they are kept in the National Archive and are registered as old materials which should be conserved well. Thirdly, it is found that there is a relationship between the kind of documents, letters, language and content which are recorded. Long documents are usually related to Buddhist writings and stories. Other documents are used as a notebook to record knowledge in different fields lie medicine, astrology, witchcraft, holy documents recorded in Khmer and Bali language and Thai Isan. Local knowledge is recorded using Thai Noi language and special letters. It is found that the form of the documents is recorded in a wide variety of bindings. One story may be recorded in one binding or in different bindings, or one binding may have many stories. It is also possible that a story is recorded in parts in different bindings. The stories are also written in different forms and each form may use different letters and language which makes management and preservation as well as access very difficult.

           The innovation that resulted from the study is (1) methods to develop metadata structures at different organizations applied without intellectual property recorded in a handbook for metadata development. (2) The PLM Metadata Schema: PLMM which is a schema which is developed in accordance with international standards and the document consists of 76 sections (34 main sections and 42 subsections). This is meant to be used to describe each document and all versions and all forms in the collection. This helps the search for documents and linking the documents in the framework of forms and content which is very complicated. The dominant feature is that it can describe the form of the original document and states its content, its relations with other documents and the complicated connections between the documents. This helps see the bigger picture of the work. This also shows the different versions and other forms of the documents. The PLMM version 1.0 copyrighted too. (3) The document management program developed on a framework of metadata PLMM version 1.0 has been copyrighted and is used to create a database for different organizations. (4) The digital collection processes for old documents.

          The academic findings of applying IFLA FRBR models to develop the PLMs Matadata Model found that the plan on 4 levels of FRBR can help determine the forms from the content of the resources very well. This helps distil metadata for documents which are complicated in its content and form. It makes it possible to join documents with different versions and all forms from the same document at the same place. The display will show these documents and the user will spend less time in searching for the needed document and it helps in gathering related documents easier. This is a weakness of the dictionary method of storage used formerly which was not able to accommodate this kind of use.  The development of the program to manage paper documents on a framework of metadata found that management and control of a bibliography of the collection in the digital form is easy and is very effective. It saves time and cost in creating metadata and importantly, users can access, search and understand documents and knowledge easier.”

          The metadata from the study cab be applied in the development of software to manage paper documents and other old documents and to apply for copyright in Khon Kaen University. There are organizations which have used the model in developing programs to manage documents since 2009. These include the project to conserve documents in the northeast, Mahasarakam, the Culture Office of Khon Kaen Universit, the National Archives Thawasukree and National Archives Rama 9, Nakorn Ratchasima Province, the Paper Document Education Center, Arts and Culture Office of Rajabhat University Chiang Mai. And the metadata is used in the development of an archive of knowledge at the Thai Yuan learning center in Nakorn Ratchasima. There has been a workshop on “Digital Meets Cultural Heritage” at the International Conference “The 16th International Conference on Asia Pacific Digital Libraries”. A network has been created for research on the topic of conservation of documents to exchange experience and disseminate knowledge and to extend research to cover different dimensions in document management, conservation and digitalization. Also, the research has received funding from Suranaree University to create a project on digitalization of old documents and use of software to manage documents in digital form. Services are offered to organizations in the Northeast to manage old documents. Furthermore, the author has been invited domestically and internationally to act as speaker and share knowledge in the development of metadata for digitalization the digital collection creations of old documents for staff of professional organizations in communications including associations, and national scale as well as internationally. Sine 2007 until today, more than 9 times have the articles been cited nationally and internationally. Also, the work has inspired 3 other PhD dissertations on the topic of solving problems knowledge in documents. The dissertation has been awarded in 2009 by the Research Council of Thailand.

            The research named “Developing metadata schemas for document management in digital form” is able to use local knowledge of the nation and apply it in benefit in economic development and social development of the nation. The judges of the Graduate School of Khon Kaen University chose this dissertation for the Prof. Dr. Kanok Wongtrangan Excellent Dissertation Award for 2013.

More information at…/index…/kanokaward-awards/item/581-2556


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